Cloud-Based Printing: Moving Your Print Infrastructure to the cloud

According to statistics, companies that use cloud-based services have a three times higher chance at success than those running on premise. The market for these types of technologies is growing steadily with 73 percent looking into increasing their usage over the next few years!

Cloud services have become the norm for many aspects of our lives. From consuming content to working on projects and keeping documents secure, we rely heavily upon them every day without even realizing it! The same goes with cloud-based printing; businesses are switching over primarily because they offer more benefits than traditional methods (easeful manageability) while still meeting all necessary needs like increased efficiency or reduced costs associated with maintaining hardware investments.

Typical Print Infrastructure

Print infrastructure is a term used to describe the equipment and systems used to create and distribute printed materials. In most cases, it refers to the machinery used in a printing press, but it can also include the software and other systems that support the printing process.

There are five elements to consider in a typical print infrastructure:

  • Printer
  • Device
  • Printer Drivers
  • Network
  • Print Servers

typical print infrastructure

Each of these components plays an important role in getting printed materials from concept to completion.

The growing number of companies that are switching to cloud-based printing solutions is a clear indication of why more businesses should take this step. For one thing, it eliminates the need for onsite facilities and data centres which can be expensive in terms of time as well as money. These platforms provide many other benefits such as increased security because they're hosted externally from your network perimeter - not saying you won't ever have an issue, but at least now there's always protection against outside threats!

The pros of moving your print infrastructure to the cloud is that you’ll have a higher level of control over your budget and spend less time worrying about maintaining equipment. Let's discuss why this could work for you!

Cloud-Based Printing

Cloud-based printing is the process of sending a print job from one computer to another computer which is connected to a printer. The term “cloud” refers to the fact that computers can be anywhere in the world as long as they are connected to the internet. It allows users to print documents from any device, anywhere in the world, as long as they have an internet connection. This technology has revolutionised the way people work, as it allows them to print from anywhere in the world without having to install any software on their devices.

Cloud-Based Printing

Image Source -

Cloud-based printing has a number of advantages over traditional printing, including:

1) Increased flexibility -

With cloud-based printing, users can print from any device, including smartphones and tablets. This flexibility allows users to print wherever they are, regardless of their location.

2) Reduced costs -

Cloud-based office printers are typically cheaper to operate than traditional printers because they don't require specialised hardware or software.

3) Increased efficiency -

Cloud-based printers allow users to queue multiple jobs and print them all at once, which can save time. They also allow users to access previously printed documents from any device, which eliminates the need to store paper copies.

Cloud Ready Printers:

Cloud printing allows you to print from any device with an internet connection and a web browser. This can include your computer, phone, or tablet. While there are many benefits to cloud printing, one of the biggest is that it allows you to print from anywhere. It’s a great way to reduce your company's carbon footprint, as well as your overall printing costs.

Digital Document Solutions have been providing the best managed print services and technology solutions across Victoria since 1998. We pride ourselves on our ability to provide tailored solutions that meet the specific needs of our clients. Whether you need cloud-based printing or traditional print infrastructure, we can help. We offer a variety of options, including managed print services and leasing. Contact DDS today to learn more about how we can help your small business!

Canon imageRUNNER 1643P

Canon’s ImageRUNNER 1643P is a sleek and compact printer that can be used by businesses of all sizes. This user-friendly desktop device prints up to 43 pages per minute in black ink, producing sharp text with crisp images while letting you save on expenses by using Apple AirPrint or Mopria certified resolutions for optimum productivity from day one! With features like UFR II LT support that maximizes data security while also managing print costs effectively - this device will help you get more out of your printing experience than ever before. Plus, this network ready workplace has plenty more features like data security management which help maximize your ROI.

Canon imageRUNNER 1643P Printer


The Canon imageRUNNER 1643P is a great printer for businesses because it has many excellent features. Some of these features include:

-Print speed of up to 43 ppm

-First print out time of just 6 seconds

-Prints on both sides of the paper automatically

-Low cost of ownership

-600 x 600 dpi Printing Resolution

-Mobile Print

CanoniR-ADV DX C3826i / 3830i Photocopier

Are you looking for a high-quality photocopier that can help you get your work done quickly and easily? If so, the Canon iR-ADV DX C3826i / 3830i Photocopier may be the perfect option for you. You can get to know more on how Canon helps small businesses by reading Canon copier for small business.  This machine is capable of producing high-quality copies at speeds of up to 22 pages per minute, making it a great option for busy offices. Additionally, it comes equipped with a variety of features that can help make your work easier, including an automatic document feeder and a duplex printing option.

CanoniR-ADV DX C3826i / 3830i Photocopier


  1. Canon imageRUNNER ADVANCE DX C3826i / 3830i photocopier offers cloud-based service which allows users to print from anywhere.
  2. This photocopier also offers mobile printing; users can print from their smartphones or tablets.
  3. Another great feature is that it offers duplex printing, meaning users can print on both sides of the page.
  4. This photocopier also offers high-quality prints, thanks to its advanced imaging technology.
  5. Finally, the Canon imageRUNNER ADVANCE is very easy to use, making it ideal for any business or home office.


Read : Digital Document Solutions wins Canon Partner of the year 2021

Sharp MX-C304W Photocopier

The Sharp MX-C304W photocopier is a great choice for businesses of all sizes. It can handle large jobs quickly and easily and has a variety of features that make it perfect for any office. Its speed and efficiency make it the perfect choice for busy offices, and its price point makes it affordable for any businesses. The Sharp MX-C304W photocopiers are stylish and compact, delivering high performance right from your desk or countertop. These handy A4 copiers will suit any business without taking up valuable floor space!

Sharp MX-C304W photocopier



If you're in the market for a new photocopier, the Sharp MX-C304W should be at the top of your list. Here are five of its best features -

DDS Features

  1. The MX-C304W produces sharp, clear copies with stunning detail.
  2. This photocopier can churn out copies at an impressive rate of 31 pages per minute.
  3. The MX-C304W can hold up to 850 sheets of paper, so you'll never have to stop to reload
  4. The photocopier has a range of connectivity options, including USB, Ethernet, and Wi-Fi.
  5. Thanks to its energy efficiency and long-lasting toner cartridges, the MX-C304W is an economical choice for your office photocopying needs.

How Does Cloud-Based Printing Work?

This type of printing requires the use of a cloud-based printing service, which can be accessed through a web browser or mobile app. The user prints to the cloud-based printing service, which then prints the document or image to the printer connected to the device.

Step 1

With the cloud printing service, you can be assured that your documents will always reach their destination in perfect condition. You don't have to worry about lost or damaged items because they are stored securely on remote servers for all users worldwide!

Step 2

Queuing documents for printing means you can have your printer perform tasks while it prints other important paperwork. This won't affect the machine's performance or cause hang ups because of its ability to hold large volumes in wait, allowing them time to complete before getting started on this job themselves!

Step 3

Then, when you're ready to print your job from anywhere in the world without worrying about anyone else getting their hands on it- simply head over to a nearby printer and confirm who's printing by using either QR codes or passwords, making security incredibly strong!

Reasons to move on Cloud based Printing?

There are many reasons to move your printing to the cloud, but here are our top five:

1. Increased security and privacy –

Cloud-based printing has increased security and privacy for businesses and individuals. By printing documents through the cloud, businesses do not have to worry about their confidential information being compromised. In addition, cloud-based printing protects the privacy of individuals who print personal documents because the documents are not stored on a local printer, there is no risk of them being seen by others. When you store your printing in the cloud, you can be sure that your data is safe and inaccessible to unauthorised users.

2. Reduced costs –

Cloud-based printing has reduced our organisation's printing costs by allowing users to print from any device with an internet connection. In the past, we had to purchase and install printers in every office and employees would have to remember to send their jobs to the closest printer. With cloud-based printing, users can print from anywhere in the world and the closest printer will automatically print the job. This has eliminated wasted time and paper due to misprinted jobs.

Printing in the cloud is often more affordable than traditional printing methods because you don’t need to purchase or maintain any hardware or software.

3. Increased efficiency –

Cloud-based printing allows employees to print from anywhere in the office, which increases efficiency by eliminating the need to walk across the office to the printer. Additionally, cloud-based printing allows employees to print documents from their phones or tablets, which further increases efficiency by allowing employees to print documents without having to leave their workstations. With it, you can access your documents from anywhere, at any time, which means you can get your work done faster.

4. Easier collaboration –

Cloud-based printing makes it easier for multiple people to collaborate on a document. With traditional printing, each person would need to have a copy of the document and would need to print it out individually. With cloud-based printing, everyone can access the document online and can print it out simultaneously. This eliminates the need for multiple copies of the document and makes collaboration much easier. Sharing print jobs with colleagues is a breeze when you’re using a cloud-based printing solution.

5. Increased flexibility –

Cloud-based printing has increased flexibility because it allows people to print from any device that’s connected to the internet. This means that people can print documents, photos, and other files from anywhere in the world. Additionally, cloud-based printing makes it easy to access and print files that are stored in the cloud. For example, a person can open a file on their phone and print it immediately using a cloud-based printing service. You can choose from a variety of cloud-based printing services depending on your needs, which gives you the freedom to switch providers if necessary.

6. Enhanced User Experience -

It is one of the most convenient ways to print documents. It allows users to print documents from any device, anywhere in the world. This technology has revolutionised the way people print documents and has enhanced the user experience. It eliminates the need to install software or drivers on your computer in order to print a document. You can simply log into your account on the cloud-based printing service and send your document to be printed. This process is much faster and easier than installing software or drivers on your computer and you can print documents from your phone, tablet, or laptop etc. 

How to make your printers cloud ready?

First, make sure your printer is connected to the internet. Second, check that your printer software is up to date. Third, adjust your printer settings to allow for cloud printing.

To connect your printer to the internet, you'll need to make sure it's on the same network as your devices. You can usually do this by connecting the printer to your router with an Ethernet cable. If your printer doesn't have an Ethernet port, you can buy a wireless adapter that will let you connect it.

Once your printer is connected to the internet, you'll need to make sure its software is up to date. Often, updates are available through the manufacturer's website. Be sure to download and install any available updates before trying to print from the cloud.

Finally, you'll need to adjust your printer settings to allow for cloud printing. This process may vary depending on your printer and its software. Generally speaking, you'll want to enable remote printing and specify the address of the cloud printer you're using. You may also need to enter a username and password if your printer requires them.