Should you buy or lease an office printer?
When in the market for a photocopier or office printer, many would be wondering if it is better to purchase or rent a device. Here are some quick points to help you make the decision that would best suit you and your business:
Purchasing a printer
The advantages of buying a printer:
- Your business owns the printer
- You can sell the printer at any time, if you want to upgrade or stop printing works
- There may be tax benefits to buying an office printer
The disadvantages:
- You need to have enough cash available to pay for the printer upfront
- If you do not like the device, or if the technology gets outdated, you need to sell it to upgrade
- The resale value declines greatly
Benefits of Leasing a Printer
Cost savings
Rising printing costs is a problem for many organisations, due to the need to purchase and/or upgrade the device, numerous maintenance and repairs, never-ending replenishment of supplies, and untracked printing usage. Our managed print service will help your business control and track print costs, and includes equipment financing, ongoing onsite services, and other consumables.
Latest Print Technology
We offer a wide range of top quality printers from trusted brands with various capabilities. Through our managed print service, we’ll recommend devices based on your business requirements, while ensuring that your printing infrastructure is equipped with the latest, industry leading software.
Budgeting Benefits
With a managed print service plan, you can consolidate your costs. With all the printing expenses (device financing, consumables and service fees) reflected on a single monthly invoice, it is easy to check your printing costs as well as have a consistent monthly investment. This allows your business to plan and keep to budgets more effectively.
The difference between Standard Printer Rental and Managed Print Services
Printer hire and managed print services are very similar, and often used interchangeable as terms in the printing industry. However, there are a few minor differences:
Standard Printer Rental
In the Standard Printer Lease Agreement, you pay a monthly fee to the finance company for the lease of your photocopier or printer. You then pay the hardware provider (in this case, DDS) a cost per copy for the maintenance agreement, which includes all the toner, parts and basic onsite service. You will receive two invoices per month, and the agreement is generally 60 months.
Standard Printer Lease Plans will be ideal for companies that already have an existing IT division or team that can handle all print service and maintenance tasks.
Print Management or Managed Print Services
With our Managed Print Services, you get only one single monthly invoice that covers the leasing and maintenance agreement of the machine, and this includes a specified amount of prints each month. DDS also offers priority service for print management clients. We have packages to suit all sized businesses, and can customise a solution to suit your requirements.
The DDS Managed Print Services Process
At DDS, we are committed to helping our clients get the most out of their printing systems. Our managed print services process is simple:
- We learn by listening and finding out more about your organisation’s printing needs and business operations
- We assess your work processes and ask what you would like to change
- We discover what frustrates or helps you about your current printing equipment
- We solve problems and recommend solutions to address your company’s unique needs
- We present a clear and easy-to-understand plan and quote that can be adjusted as required
- We take care of everything, from order and delivery to installation and training
- We remove and properly dispose of the older devices that are no longer needed
- We visit your organisation every month to check and service the printers
- We offer ongoing support by being available for assistance
Our Print Management Plan
We have packages to suit businesses of all sizes, and can also customise a solution to suit your specific requirements.
- Our managed print plans are also very flexible:
- You can adjust the minimum amount of prints if they are consistently under or over achieved
- The agreement term can be extended or concluded earlier, depending on the print volumes
- You can add more photocopiers at any time, if needed
Speak to us today to find out more about our different plans and packages.
Got a question?
Q: Does the monthly invoice include refills, repairs and maintenance?
Yes, your print management plan will automatically include the device financing, toners, parts, consumables, and onsite service of your machine.
Q: Do you do installation?
Absolutely. All our sales and agreements include delivery, installation and training by our own installation team. Our technicians are equipped with stairwalkers to ensure your photocopier can go in the best location, even if that is up a flight of stairs.
Q: Where do you deliver to?
We have four branches in Victoria: Moorabbin (Melbourne), Geelong, Bendigo, and Ballarat. However, we are also part of an Australia-wide dealer network that allows us to install for and service customers across Australia. .
Don’t fret! We may be able to payout your current contract when you enter into a managed print service agreement with DDS, so you can get the high level of service you deserve.
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